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Solutions

Everything you need in one
ISSS software solution.

Picking the right solution has never been so easy. Terra Dotta software offers a robust tool set that supports and maintains your office processes, your way.

 

 

 

Monitor and maintain compliance

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  • Create and update SEVIS records in batch and RTI
  • Leverage powerful workflow management tools to track and review advisee requests
  • Enter internal notes for quick communication with colleagues
  • Ensure that your advisee data is accurate both before and after SEVIS batching and in reports
  • Administrators and advisees can easily manage and update dependent information
  • Receive instant confirmations with time and date stamps when advisees complete requirements
  • Flexible reporting - get the reports you need when you
    need them



 

Enhance the international student
and scholar experience

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  • Utilize a checkmark system to make it easy for incoming students and scholars to understand their requirements
  • Communicate with your advisees through TDS email & SMS - all tracked and retained in their records
  • Send automatic email notifications to students and scholars for receipt of documents and more
  • Monitor immigration status with easy visibility by advisees
  • Enable advisees to upload scanned copies of their documents for easy access by advisees and administrators
  • Provide online orientation before departure and after arrival
 

Save time and streamline
your workload

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  • Go paperless. Searching through a database is much easier than searching through paper files
  • Update records in groups instead of individually
  • Integrate with your Student Information System to ensure up-to-date information and reduced data entry
  • Send automatic email reminders to users who have incomplete requirements
  • Allow students and scholars to schedule appointments online
    with advisors on campus or abroad
  • Communicate with students and scholars through SMS
    text messaging
  • Create advanced, shareable reports and queries
 

Manage international scholar
records and petitions

Implement Risk Management
  • Create automated processes for your international scholars (J-1, H-1B, O-1, more)
  • Manage your cases online - intake and assignment features let everyone track case status throughout the entire process
  • Form Fill allows you to easily populate required data into frequently-used USCIS forms
 

Easily maintain, update, and
edit your entire website

Customize your website
  • Post announcements that automatically disappear 
    once expired
  • Create itemized budgets to share with potential students
    and scholars
  • Embed features like a chat system to facilitate quick communication and receive email records of
    every conversation
 

Strengthen international student recruitment and retention

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  • Student portal facilitates access anywhere, anytime
  • Students upload their own information
    and documents 
  • Online, pre-arrival information connects new students to campus housing, health insurance, orientation information, and more
  • Create additional programs to meet your needs, such as matching student with hosts, friends, and more 
  • Quickly transfer your workshop and orientation content to
    a system that records electronic signatures and assesses understanding

FAQs

  1. We have x number of students – is batch right for us?
  2. Large or small, schools with any size international student and scholar population can benefit from the efficiencies of SEVIS batch software. TDS can detect and report changes from your international student and scholar records and report them directly to SEVIS. The end result is reduced record review time, significantly less data entry and automated workflows to free up your time for your other important responsibilities.
  1. How will TDS enhance our student and scholar support?
  2. TDS supports and enhances the international student and scholar experience on your campus. Give your advisees a portal from which they can communicate with you, initiate requests and applications, and view the information that you make available to them. Simplify requirements though online checklists, streamline communication through automatic email and SMS text alerts, provide integrated online orientation and workshops to deliver key information on U.S. academic culture, immigration requirements, and more.
  1. Do I need TDS to make SEVIS updates for me?
  2. TDS integrates with your on-campus databases to track changes and updates that impact immigration records. Updates can be batched to SEVIS using our SEVIS Easy Module or reported directly to SEVIS RTI using our Embedded RTI enhancement. Of course, you can always access SEVIS RTI whenever you wish.
  1. How do I get data out of the software?
  2. TDS allows you to report on any data collected in the software regarding your international students and scholars. This includes data on enrollment, retention, SEVIS, immigration requests and applications, academic programs, orientation, and more. The data fields that you build in the software gather data for querying and reporting. For example, you can develop reports to locate records for international undergraduate students who have applied for Optional Practical Training. Once you gather the desired data in your reports, you can export it to Excel or securely share it with colleagues across campus.
  1. Is the information customizable?
  2. While many campuses are similar, no two are the same. Our software is flexible and can conform to your processes, cycles, and workflow. You can utilize different program types, modify default system vocabulary, and build user profile data fields and questionnaires to gather the data you need. Once your site is built, administrators can process and save important information using the powerful search and reporting tools in the software. Your office can build the system to follow your workflow.
  1. Will the software keep pace with SEVIS changes and updates?
  2. Terra Dotta is an active partner with SEVP and is committed to responding expediently to SEVIS updates, regulatory changes, and best practices in the field. We are working closely with SEVP and a working group of over a dozen campuses to ensure that our product meets and exceeds the needs of the ISSS office.
  1. Will I be alerted when student and scholar records change?
  2. TDS will notify advisors when SEVIS-specific information changes on student or scholar records, such as major, minor, or addresses, creating an automatic SEVIS update record. Users will also be able to review in TDS a record of changes pushed from their student information system.
  1. How can my advisees submit online requests and applications?
  2. TDS allows your international students and scholars to complete integrated, online requests and applications for advisor review. Let your students and scholars upload their digital documents and attach them to their online records. Use checklists to simplify requirements. Keep your student and scholars on task with automatic email and SMS text reminders to students and scholars who need to complete specific tasks.
  1. Can TDS help my office manage orientations and workshops?
  2. Yes. TDS enables you to provide key information through integrated online orientation modules before and after arrival. Use assessment modules to test understanding of U.S. academic culture, immigration requirements, and more.
  1. What kind of support and training does TDS offer for the software?
  2. TDS provides online support and written and video documentation for end users. We hold TDU, an annual user conference, in a different location each year, along with an ISSS Summit geared specifically to our ISSS users. New user workshops are also provided in-person twice a year, typically in conjunction with other conferences.
Terra Dotta Software has allowed us to maintain our high quality, in-person student advising while increasing our student participation by streamlining our application processes. Our outbound numbers increased 39% and our inbound exchange numbers increased an overwhelming 69% in our first year using TDS all of which is easily managed by our existing staff resources.

– Jeff J. Simpson
Director, The Study Abroad and National Student Exchange Office
Oklahoma State University
Before we switched to Terra Dotta software to handle our incoming J-1 Exchange Visitors, we experienced needless delays in processing, confusion over process and time crunches. After our move to a paperless system, our member schools consider our services timely, accessible, responsive, flexible and professional. Terra Dotta helped us get to where we want to be.

– Douglas Upton
Assistant Director, GEO Center
Colleges of the Fenway
With TDS, we were able to create a simple, linear application with defined roles for all individuals involved, and the incoming students now have a single place to go to get all the information they need. The efficiency of this process in our office has increased exponentially.

– Abbie Naglosky
Study Abroad Coordinator, Abroad & Exchange Programs
Auburn University
We began using Terra Dotta software for Study Abroad over 5 years ago. It was our desire to spend more time focusing on finding new pathways for our students to go abroad, rather than spending our time filing papers. The results have been dramatic with a 4 fold increase in students going abroad and an explosion of new programs. The tipping point came last year when we acquired the full license and now that we have it, we anticipate being able to serve even more students as our ability to fully utilize and leverage the software increases.

– Daniela Ascarelli
Director
Drexel Study Abroad
Drexel University
We would simply not be able to do our job without Terra Dotta software. UF went live in 2006, so our office has a lot of experience with this product and we could not be more pleased with it. TDS has come a long way with constant improvements based on client suggestions. With over 2000 students going abroad each year at UF, we rely on a database that not only hooks up with our student record system, but provides accurate reports for all kinds of purposes. We find the staff at TD responsive and helpful in any situation where we need them, especially during implementation. Our 100% recommendation for this product is without any hesitation.

– Susanne Hill
International Center
University of Florida
What Terra Dotta software has meant to UC Merced students is 24/7 access to our application process, the ability to submit documents electronically, and the opportunity for students to easily schedule appointments. TDS has simplified and streamlined much of our application process, reduced the paper intake particularly with electronic signature documents, improved communication tracking, and put more information into the hands of our students to advise themselves.”

– Craig Harmelin
International Affairs & Programs Abroad
University of California, Merced
Managing nearly $400,000 in scholarships through TDS applications has seen our number of scholarship applications double. Students love the online application process and so do we!

– Jeff J. Simpson
Director, The Study Abroad and National Student Exchange Office
Oklahoma State University
TDS has made it possible to handle the increasing number of study abroad students at Texas Tech. I can’t imagine working in an office that didn’t have it. The automated reminder system takes the hassle out of keeping students up-to-date on their requirements. And with the increased emphasis on study abroad, I am frequently called on to provide numbers of SA students to various entities on campus. TDS makes it so easy to find students in a variety of categories.

– Elizabeth McDaniel
Sr. Director, International Education and Enrollment Management
Office of International Affairs
Texas Tech University
TDS has transformed the way we do business in our office. We have moved to a near-paperless environment, which has brought tremendous cost savings. The auto-reminders to students have saved our staff time and resources. We have the ability and capacity to manage hundreds of affiliate programs through the Directory feature. And we can easily share information with our international on-site staff/directors as well as program partners.

– Donna Anderson
Senior International Officer
UW-Platteville
I write dozens of letters of recommendation for students to study abroad each year. Tailoring these letters to the specifications of each study abroad program can be time-consuming and laborious. Terra Dotta has made this process much more efficient and user-friendly. I also appreciate its convenience and interface, which helps me manage multiple letters in various stages until I can submit one that best matches my students to their respective study abroad programs.”

– T. Kenn Gaither, Ph.D.
Associate Dean/Associate Professor
Elon University
Our Study Abroad Office was in dire need of a comprehensive database solution. After evaluating our options, including developing our own system, we eagerly signed on to implement Terra Dotta software. Our faculty-led program directors can directly access important information about all of their program participants, easily create reports, contact students, monitor their applicants’ progress, and recommend acceptance or denial of any application. Our deans, directors, and academic advising colleagues can directly access relevant information about students from their academic unit who study abroad.

– Dan Hart
Assistant Director
Study Abroad Office
Arizona State University
TDS is known as a leader for offering a paperless information and tracking system specifically for international offices. Colorado State has really had the time to develop the software to its fullest potential. It is exciting to see what the CSU team has done to utilize the product. TDS makes the office work much more refined and tracking international travelers easy!

– Laura Thornes
Director, Study Abroad
Office of International Programs
Colorado State University
The reduction in paper waste in our office is more than we could have imagined. It is shocking to realize that seeing mountains of program and scholarship applications sitting on our desks is no longer the norm.

– Jeff J. Simpson
Director, The Study Abroad and National Student Exchange Office
Oklahoma State University
Terra Dotta software is far superior to any other choice for running a study abroad office.

– Ben Peacock
Technology Manager
CET Academic Programs
I remember life before Terra Dotta software, and now I can’t imagine life without it.

– Carrie Wojenski
Director of Global Affairs
Sacred Heart University
We’ve been using TDS at Dartmouth for several years. TDS has surpassed our initial expectations and keeps getting better. We continually identify new ways to use the software to better serve our students and faculty. With a small staff and a high level of student interest in study abroad, TDS is an essential tool for our office.

– John Tansey
Executive Director, Off-Campus Programs
Dartmouth College
We are still discovering new things about TDS and it continues to surprise us. By showcasing its use to those outside the team, there are others in the university who have also begun to recognize how it may be used to their advantage.

– Lorinna Pablo
International Information Coordinator
University of Sydney

 

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Mailing Address
Terra Dotta, LLC
P.O. Box 2308
Chapel Hill, NC 27515-2308
Physical Address
Terra Dotta, LLC
101 Conner Drive, Suite #301
Chapel Hill, NC 27514
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