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Travel Risk Management

TDS for Travel Risk Management is web-based risk management software that allows you to reduce your institution's liability exposure and reach your risk-mitigation goals. With TDS for Travel Risk, you can quickly search for travelers' emergency contacts and medical information; maintain time-sensitive content on your website; and implement campus-wide travel reporting, incident reporting, and risk procedure training.

With various pricing options, it's easy to find a package that will fit your institution's needs.


Search for anyone, anywhere, anytime

  • Register student, faculty, and staff travel domestically
    and abroad
  • Send email or SMS/text messages to at-risk users
  • Find emergency contact information instantly
  • Collect travel documents before departure
  • Utilize the Locator Search to quickly find any traveler in your system
  • Track liability waivers, for sports teams or any groups traveling

Centralize reporting of
incidents / loss

  • Allow incidents and campus police reports to be
    recorded online
  • Record and preserve all data concerning incidents in
    a single searchable database
  • Deploy information to reporting users depending on the
    type of incident in which they were involved
  • Keep track of incidents that occur domestically or abroad

Save time and streamline
your workload

  • Go paperless. Searching a database is easier, faster, and more complete than searching through paper files
  • Utilize automatic date, time, and user stamps for
    registration records
  • Integrate with your Student Information System to ensure up-to-date information and reduce data entry
  • Enroll your travelers in insurance plans like CISI, HTH, iSOS, and MEDEX, and send required information directly from
    your database
  • Create complex, shareable reports and queries
  • Provide restricted administrative access to data with a robust permissions system  

Easily maintain, update, and
edit your entire website

  • Create and maintain all website content through a WYSIWYG
    web editor; no HTML knowledge required
  • Maintain, update and publish policies and procedures
  • Post announcements that automatically disappear
    once expired
  • Deploy risk management videos and embed travel
    warning RSS feeds to keep travelers up-to-date about
    travel destinations

Terra Dotta Software has allowed us to maintain our high quality, in-person student advising while increasing our student participation by streamlining our application processes. Our outbound numbers increased 39% and our inbound exchange numbers increased an overwhelming 69% in our first year using TDS all of which is easily managed by our existing staff resources.

Jeff J. Simpson
Director, The Study Abroad and National Student Exchange Office Oklahoma State University

Before we switched to Terra Dotta software to handle our incoming J-1 Exchange Visitors, we experienced needless delays in processing, confusion over process and time crunches. After our move to a paperless system, our member schools consider our services timely, accessible, responsive, flexible and professional. Terra Dotta helped us get to where we want to be.

Douglas Upton
Assistant Director, GEO Center
Colleges of the Fenway

We began using Terra Dotta software for Study Abroad over 5 years ago. It was our desire to spend more time focusing on finding new pathways for our students to go abroad, rather than spending our time filing papers. The results have been dramatic with a 4 fold increase in students going abroad and an explosion of new programs. The tipping point came last year when we acquired the full license and now that we have it, we anticipate being able to serve even more students as our ability to fully utilize and leverage the software increases.

Daniela Ascarelli
Drexel Study Abroad
Drexel University

We would simply not be able to do our job without Terra Dotta software. UF went live in 2006, so our office has a lot of experience with this product and we could not be more pleased with it. TDS has come a long way with constant improvements based on client suggestions. With over 2000 students going abroad each year at UF, we rely on a database that not only hooks up with our student record system, but provides accurate reports for all kinds of purposes. We find the staff at TD responsive and helpful in any situation where we need them, especially during implementation. Our 100% recommendation for this product is without any hesitation.

Susanne Hill
International Center
University of Florida

What Terra Dotta software has meant to UC Merced students is 24/7 access to our application process, the ability to submit documents electronically, and the opportunity for students to easily schedule appointments. TDS has simplified and streamlined much of our application process, reduced the paper intake particularly with electronic signature documents, improved communication tracking, and put more information into the hands of our students to advise themselves.”

Craig Harmelin
International Affairs & Programs Abroad
University of California, Merced

Managing nearly $400,000 in scholarships through TDS applications has seen our number of scholarship applications double. Students love the online application process and so do we!

Jeff J. Simpson
Director, The Study Abroad and National Student Exchange Office
Oklahoma State University

TDS has made it possible to handle the increasing number of study abroad students at Texas Tech. I can’t imagine working in an office that didn’t have it. The automated reminder system takes the hassle out of keeping students up-to-date on their requirements. And with the increased emphasis on study abroad, I am frequently called on to provide numbers of SA students to various entities on campus. TDS makes it so easy to find students in a variety of categories.

Elizabeth McDaniel
Sr. Director, International Education and Enrollment Management
Office of International Affairs
Texas Tech University

TDS has transformed the way we do business in our office. We have moved to a near-paperless environment, which has brought tremendous cost savings. The auto-reminders to students have saved our staff time and resources. We have the ability and capacity to manage hundreds of affiliate programs through the Directory feature. And we can easily share information with our international on-site staff/directors as well as program partners.

Donna Anderson
Senior International Officer

I write dozens of letters of recommendation for students to study abroad each year. Tailoring these letters to the specifications of each study abroad program can be time-consuming and laborious. Terra Dotta has made this process much more efficient and user-friendly. I also appreciate its convenience and interface, which helps me manage multiple letters in various stages until I can submit one that best matches my students to their respective study abroad programs.”

T. Kenn Gaither, Ph.D.
Associate Dean/Associate Professor
Elon University

Our Study Abroad Office was in dire need of a comprehensive database solution. After evaluating our options, including developing our own system, we eagerly signed on to implement Terra Dotta software. Our faculty-led program directors can directly access important information about all of their program participants, easily create reports, contact students, monitor their applicants’ progress, and recommend acceptance or denial of any application. Our deans, directors, and academic advising colleagues can directly access relevant information about students from their academic unit who study abroad.

Dan Hart
Assistant Director
Study Abroad Office
Arizona State University

TDS is known as a leader for offering a paperless information and tracking system specifically for international offices. Colorado State has really had the time to develop the software to its fullest potential. It is exciting to see what the CSU team has done to utilize the product. TDS makes the office work much more refined and tracking international travelers easy!

Laura Thornes
Director, Study Abroad
Office of International Programs
Colorado State University

The reduction in paper waste in our office is more than we could have imagined. It is shocking to realize that seeing mountains of program and scholarship applications sitting on our desks is no longer the norm.

Jeff J. Simpson
Director, The Study Abroad and National Student Exchange Office
Oklahoma State University

Terra Dotta software is far superior to any other choice for running a study abroad office.

Ben Peacock
Technology Manager
CET Academic Programs

I’ve implemented Terra Dotta software across three institutions now, because I believe in how the product supports our operations, growth, and development. I remember life before Terra Dotta, and now I can’t imagine life without it.

Dr. Carrie Wojenski
Center for International Education and Global Strategy,
University at Albany

We’ve been using TDS at Dartmouth for several years. TDS has surpassed our initial expectations and keeps getting better. We continually identify new ways to use the software to better serve our students and faculty. With a small staff and a high level of student interest in study abroad, TDS is an essential tool for our office.

John Tansey
Executive Director, Off-Campus Programs
Dartmouth College

We are still discovering new things about TDS and it continues to surprise us. By showcasing its use to those outside the team, there are others in the university who have also begun to recognize how it may be used to their advantage.

Lorinna Pablo
International Information Coordinator
University of Sydney


See for yourself.
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