Risk management Overview

TDS for Risk Management is web-based risk management software that allows you to reduce your institution’s liability exposure and reach your risk-mitigation goals. With TDS for Risk Management, you can quickly search for travelers' emergency contacts and medical information; maintain time-sensitive content on your website; and implement campus-wide travel reporting, incident reporting, and risk procedure training.

You can install TDS for Risk Management on your campus or make use of Terra Dotta’s hosting service. With various pricing options, it’s easy to find a package that will fit your institution’s needs.

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Terra Dotta Software for Risk Management


Learn about Terra Dotta software

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Benefits of Terra Dotta Software

Search for anyone, anywhere, anytime

  • Register student, faculty, and staff travel domestically and abroad
  • Send email or SMS/text messages to at-risk users
  • Find emergency contact information instantly
  • Collect travel documents before departure
  • Utilize the Locator Search to instantly find the current
    location of any traveler in your system
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Centralize reporting of campus
incidents / loss

  • Allow incidents and campus police reports to be
    reported online
  • Record and preserve all data concerning incidents in
    a single searchable database
  • Deploy information to reporting users depending on the
    type of incident in which they were involved
  • Keep track of on-campus incidents as well as incidents
    that occur domestically or abroad
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Track sports team travel

  • Use travel registrations to keep up-to-date on the
    location of sports teams
  • Collect online information about team members, such as
    health history, emergency contacts, and waivers of liability
  • Ask coaches, physical trainers, and assistants to register
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Save time and streamline your workload

  • Go paperless. Searching a database is easier, faster, and more complete than searching through paper files
  • Utilize automatic date, time and user stamps for registration records
  • Integrate with your Student Information System to ensure up-to-date information and reduce data entry
  • Enroll your travelers in insurance plans like HTH, iSOS, and MEDEX, and send required information directly from your database
  • Create complex, shareable reports and queries
  • Provide restricted administrative access to data with a robust permissions system
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Easily maintain, update, and
edit your entire website

  • Create and maintain all website content through a WYSIWYG
    web editor; no HTML knowledge required
  • Maintain, update and publish policies and procedures
  • Utilize the RSS feed builder to display up-to-date travel warnings
  • Post announcements that automatically disappear once expired


Before we switched to Terra Dotta software to handle our incoming J-1 Exchange Visitors, we experienced needless delays in processing, confusion over process and time crunches. After our move to a paperless system, our member schools consider our services timely, accessible, responsive, flexible and professional. Terra Dotta helped us get to where we want to be.

– Douglas Upton
Assistant Director, GEO Center
Colleges of the Fenway

With TDS, we were able to create a simple, linear application with defined roles for all individuals involved, and the incoming students now have a single place to go to get all the information they need. The efficiency of this process in our office has increased exponentially.

– Abbie Naglosky
Study Abroad Coordinator, Abroad & Exchange Programs
Auburn University

We began using Terra Dotta's software for Study Abroad over 5 years ago. It was our desire to spend more time focusing on finding new pathways for our students to go abroad, rather than spending our time filing papers. The results have been dramatic with a 4 fold increase in students going abroad and an explosion of new programs. The tipping point came last year when we acquired the full license and now that we have it, we anticipate being able to serve even more students as our ability to fully utilize and leverage the software increases.

– Daniela Ascarelli
Drexel Study Abroad
Drexel University

We would simply not be able to do our job without StudioAbroad. UF went live in 2006, so our office has a lot of experience with this product and we could not be more pleased with it. TDS has come a long way with constant improvements based on client suggestions. With over 2000 students going abroad each year at UF, we rely on a database that not only hooks up with our student record system, but provides accurate reports for all kinds of purposes. We find the staff at TD responsive and helpful in any situation where we need them, especially during implementation. Our 100% recommendation for this product is without any hesitation.

– Susanne Hill
International Center
University of Florida

Things we really like about StudioAbroad:

• Paperless files

• Online applications

• Ability to upload PDFs in batch format to a group of students’ applications

• Creating instant Excel reports

• Batch emailing

• The history log

• Student enter their own information into the system

• Easy access from anywhere

– Erin McKercher
Study Abroad Data and Systems Coordinator
University of Oregon

What StudioAbroad has meant to UC Merced students is 24/7 access to our application process, the ability to submit documents electronically, and the opportunity for students to easily schedule appointments. StudioAbroad has simplified and streamlined much of our application process, reduced the paper intake particularly with electronic signature documents, improved communication tracking, and put more information into the hands of our students to advise themselves.”

– Craig Harmelin
International Affairs & Programs Abroad
University of California, Merced

TDS has made it possible to handle the increasing number of study abroad students at Texas Tech. I can’t imagine working in an office that didn’t have it. The automated reminder system takes the hassle out of keeping students up-to-date on their requirements. And with the increased emphasis on study abroad, I am frequently called on to provide numbers of SA students to various entities on campus. TDS makes it so easy to find students in a variety of categories.

– Elizabeth McDaniel
Deputy Director
Study Abroad Office of International Affairs
Texas Tech University

TDS has transformed the way we do business in our office. We have moved to a near-paperless environment, which has brought tremendous cost savings. The auto-reminders to students have saved our staff time and resources. We have the ability and capacity to manage hundreds of affiliate programs through the Directory feature. And we can easily share information with our international on-site staff/directors as well as program partners.

– Donna Anderson
Senior International Officer

I write dozens of letters of recommendation for students to study abroad each year. Tailoring these letters to the specifications of each study abroad program can be time-consuming and laborious. Terra Dotta has made this process much more efficient and user-friendly. I also appreciate its convenience and interface, which helps me manage multiple letters in various stages until I can submit one that best matches my students to their respective study abroad programs.”

– T. Kenn Gaither, Ph.D.
Associate Dean/Associate Professor
Elon University

Our Study Abroad Office was in dire need of a comprehensive database solution. After evaluating our options, including developing our own system, we eagerly signed on to implement StudioAbroad. Our faculty-led program directors can directly access important information about all of their program participants, easily create reports, contact students, monitor their applicants’ progress, and recommend acceptance or denial of any application. Our deans, directors, and academic advising colleagues can directly access relevant information about students from their academic unit who study abroad.

– Dan Hart
Assistant Director
Study Abroad Office
Arizona State University

TDS is known as a leader for offering a paperless information and tracking system specifically for international offices. Colorado State has really had the time to develop the software to its fullest potential. It is exciting to see what the CSU team has done to utilize the product. TDS makes the office work much more refined and tracking international travelers easy!

– Laura Thornes
Director, Study Abroad
Office of International Programs
Colorado State University

When my previous institution purchased Terra Dotta's StudioAbroad in 2007 I had no idea of the functionality that we were purchasing, nor the fact that the software would continue to evolve providing ever greater functionality. Compared to the Access database that we had been using, StudioAbroad was like driving a Lamborghini Diablo! It was overwhelming at first, but slowly we came to recognize and appreciate all that Terra Dotta Software gave us the power to do. Now I couldn't imagine sending students abroad without it - in fact I'm in the process of implementing Terra Dotta Software at my new Institution!

– Candace Chenoweth
Center for Global Education
University of Wisconsin - Whitewater

StudioAbroad is far superior to any other choice for running a study abroad office.

– Ben Peacock
Technology Manager
CET Academic Programs

I remember life before StudioAbroad, and now I can’t imagine life without it.

– Carrie Wojenski
Director of Global Affairs
Sacred Heart University

We’ve been using TDS at Dartmouth for several years. TDS has surpassed our initial expectations and keeps getting better. We continually identify new ways to use the software to better serve our students and faculty. With a small staff and a high level of student interest in study abroad, TDS is an essential tool for our office.

– John Tansey
Executive Director, Off-Campus Programs
Dartmouth College

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